Advanced Filters allow you to target only the specific data you want to see in your reports.
Advanced Filters are included in Email Meter Pro and Teams — Click here to unlock along with all our other extra features!
Our Advanced Filters have been updated, the 'Subject' 'contains' filters now have an OR condition between them, instead of AND, allowing you to search for more than one different part of a subject at once (for example, I can look for subjects containing both "report" OR "update").
Any number of them can be added to your reports to filter for only the information you want to see.
You can find Advanced Filters here:
You will also see a summary of which filters you've applied:
You can exclude or include any of these parameters:
Whole Domains (email@example.com, can be "from", "recipients" or "any")
Specific Addresses (firstname.lastname@example.org, can be "from", "recipients" or "any")
"from" refers to the address/domain which sent an email.
"recipients" refers to the address/domain to which an email was sent.
"any" includes both of the above.
Intradomain True includes intradomain emails, False excludes them (Emails which are sent within your own domain, allows you to exclude internal traffic from your reports)
Label (Important, Starred or Spam)
Status (Archived or Trashed, archived can be particularly useful for seeing how well you are keeping to inbox zero)
Gmail Tab (Personal, Social, Promotions, Notifications, Forums)
Google calendar event responses will show as automated emails you've sent
Subject (A number of operators can be used, including contain/not contain to look at a part of the subject line, starts with/ends with to filter for the beginning or end of subject lines (useful for "Re:"), and is/is not to find an exact subject line).
You can combine various filters together to see only what you want to see. When you input more than one item in the same field, there will be an 'OR' condition between them. When you apply more than one separate filter at a time, there will be an 'AND' condition between them. This is illustrated below.
You can apply Advanced Filters to your Monthly Report, Weekly Report, or to Custom Reports.
To get started, open the filtering bar and scroll to the bottom, where you will find the advanced filters box:
Press the + sign to add a new filter:
You can now select the operators/rules you wish to apply:
In this case I want to include emails to/from email@example.com OR firstname.lastname@example.org, AND exclude any emails to/from email@example.com.
Choose the next step within the filter, such as 'any' to exclude both sent and received messages:
Apply the "is"/"is not" rule - this is whether you want to include ("is") or exclude ("is not") these results from your report:
Finally, if you are filtering for address or domain, type in the address(es)/domain(s) you wish to use for this filter, and press enter.
You can add more than one address/domain. They will have an 'OR' condition between them (both will be included):
In this case, my filter rule is:
"Address any is firstname.lastname@example.org OR email@example.com"
You can apply more than one rule by clicking the blue + symbol and setting up another, to have a number of filters running simultaneously.
I also want to exclude any emails to/from firstname.lastname@example.org, so I apply the same filter as before using the 'is not' condition instead:
I will see emails to/from both email@example.com and firstname.lastname@example.org, however I will not see any emails where email@example.com was either the recipient or sender. This is summarized once you've applied the filters:
Updated on: 25/06/2021